Sales & Expense Tracking — Daily Profit Without Spreadsheets

Most small shops know their revenue (the cash in the drawer) but not their profit — because the rent, the helper's wage and the electricity bill live on scraps of paper outside the sales notebook. Sales and expense tracking puts both in one place, so "what did I actually make today?" has an answer. Pasal Manager does it in a few taps, free and offline.

Why sales-only tracking lies to you

A busy Saturday can look fantastic in the sales column and still be a losing day: stock purchases, wages, rent and utilities never entered the notebook. The shopkeeper who only counts sales ends the month with a fat drawer and no idea where the money went — and discovers the gap only when something (a tax filing, a supplier demand, a family expense) needs real numbers.

Expense tracking closes the loop: revenue − everything that left the business = profit. Not estimated. Counted.

Tracking sales as they happen

Three-second entries

Amount → payment mode → save. That's a sale in Pasal Manager. No line items required for a quick counter sale (item-level detail is there when you want it for stock). Every entry gets a timestamp and lands in a date-wise history.

Cash, UPI, card — separate from the start

Payment modes are recorded per sale, which makes evening reconciliation mechanical: count the cash drawer against cash sales, check the UPI app against UPI sales, the card machine against card sales. Mismatches surface immediately instead of being "somewhere in the day". UPI QR codes are generated inside the app (GPay, PhonePe, Paytm, BHIM), so digital collection sits in the same history as cash.

History you can search

Need last Tuesday's total, or every sale above a threshold? The date-wise list is filterable — no flipping through a notebook to find the page you wrote three weeks ago.

Expenses: the other side of the drawer

Small-shop expenses are small, frequent and forgettable: newspaper, milk, staff tea, transport, a restock payment, electricity, rent. Each takes a few seconds to record with an amount and category. That's the whole discipline — seconds at the moment, clarity at month end.

• CategorisedRent, salary, utilities, purchases, misc — group them your way.
• DatedEvery expense pinned to a day for daily and monthly views.
• Counted against salesProfit views subtract expenses automatically.
• Cash bookEvery rupee in and out — a running drawer balance you can check.

Profit that adds itself up

With both sides recorded, the app can answer the questions that matter:

• Today's sales and today's expenses — the daily picture.
• Profit & loss views — revenue minus costs over any period.
• Payment-mode breakdown — how much came as cash vs. UPI vs. card.
• Exportable reports — hand your accountant a file, not a shoebox.

Because sales also touch stock and credit, the same entries feed inventory (quantities out) and the udhaar book (money not yet in). The billing flow writes into sales too — one entry, every ledger updated.

Designed for the way shops actually work

• Offline — record sales and expenses with no internet; sync later.
• Phone-first — the phone behind the counter is the tool.
• PIN & biometric — numbers stay behind your lock screen.
• Free — free forever for individual shops; guest mode, no signup.
• Export — profit and transaction data leave as files when you need them.

This is core machinery of the shop management app — part of the everyday flow described in the kirana guide, usable alongside staff/EMI tools in small business management.